AI Workflow · Scam & Fraud Shield
Don’t Let One Fake Invoice Wipe Out Your Month
We review your email, payments, backups and staff process, then set up practical AI-assisted checks that flag scams and fake invoices before they cost you, with no jargon and no scare tactics.
Practical setup. Human oversight. Built for real small-business workflows.
Sound familiar?
One convincing fake email is all it takes
Modern scams do not look like scams. They look like an invoice from a supplier you actually use, a payment-detail change from a director, or a delivery note with a link. Busy staff handling a full inbox are exactly who they are designed for.
Most small businesses are not targeted because they are valuable. They are targeted because they are easy.
- Phishing emails that look genuinely real
- Fake invoices and payment-detail change requests
- Nobody is sure if the backups would actually restore
- Passwords and access have grown up ad hoc
- Staff have had no practical scam-awareness training
We start by identifying where you can genuinely save time and money.
The cost of doing nothing
The cost is rarely just the money
A paid fake invoice hurts once. A compromised email account hurts for months: it can be used to scam your customers, harvest your contacts and quietly read everything. Recovery time, reputation damage and lost work usually cost more than the original incident.
If a fake supplier invoice for £4,000 gets paid, the bank may recover nothing, and the hours lost to cleanup and customer reassurance could cost as much again.
The practical fix
What the review covers
Phishing workflow review
How suspicious emails are spotted and reported today, plus an AI-assisted check that flags risky messages for review.
Suspicious invoice flagging
A practical workflow that double-checks new bank details and unusual payment requests before money moves.
MFA and access basics
Multi-factor authentication, password practice and who-can-access-what, reviewed and put right without drama.
Backup check
Not "do you have backups" but "have you ever restored one": we test that the safety net actually holds.
Staff scam-awareness process
Short, practical guidance for your team: what to check, when to slow down, who to ask. No tedious e-learning.
Incident checklist
A one-page plan for the bad day: who to call, what to disconnect, what to say to customers. Written before you need it.
The transformation
Before and after
Before
- Hoping nobody clicks the wrong link
- Payment changes taken on trust
- Backups assumed, never tested
- Shared passwords and loose access
- No plan for the bad day
- Security advice all jargon
After
- Suspicious emails flagged for review
- Payment changes verified by process
- Backups tested and proven
- MFA and sensible access in place
- A one-page incident plan
- Staff who know what to check
In your business
What it looks like in practice
For businesses worried about scams
Suspicious emails are flagged for review before anyone acts on them, helping staff avoid fake invoices, phishing links and risky attachments.
For businesses that pay suppliers
A "we’ve changed our bank details" email arrives. The new workflow requires a verification call to a known number before any detail changes, and the AI flags the request the moment it lands.
For businesses with remote staff
The review finds shared logins and no MFA on email. Both are fixed in a week, and a short practical session shows staff the three checks that catch most scams.
Ways to start
Clear, fixed-scope ways to work with us
AI Workflow Review
Best for businesses that know they need help but are not sure where to start.
- Review of your enquiry and admin process
- Identification of repetitive tasks
- List of practical automation opportunities
- Recommended first workflow
- Simple ROI estimate
- Written action plan
AI Workflow Setup
Best for businesses that want one practical system built.
- Workflow planning
- AI prompt and process design
- Connection to inbox, forms or CRM where possible
- Draft reply templates
- Testing and handover
- Staff guidance
AI Support Plan
Best for businesses that want ongoing help.
- Workflow monitoring
- Small improvements
- Prompt updates
- Monthly review
- Support when you need it
- New automation recommendations
Start small before committing to anything bigger.
How it works
A simple three-step plan
-
Review
We look at where your team is losing time, missing leads or repeating the same admin.
-
Build
We create a practical AI-assisted workflow around your existing tools where possible.
-
Improve
We test it, refine it and help your team use it confidently.
Practical advice before you commit to anything.
Why Manchester PC
Built by practical IT people, not AI hype merchants
We understand small businesses because we run one. We know what it feels like when the phone is ringing, the inbox is full, customers are waiting, and there is no spare time to build complicated systems. That is why our services focus on practical work that pays for itself quickly.
- UK-based, Manchester-based support
- Real small-business and IT background
- Human approval built in where it matters
- No unnecessary complexity, plain-English advice
Questions
Asked before, answered honestly
Is this a full penetration test?
No, and most small businesses do not need one first. This is a practical review of the basics that stop the common attacks: email, payments, access, backups and staff habits. If deeper testing is genuinely warranted, we will say so.
Will this disrupt how we work?
The review itself is read-only and low-touch. The fixes are prioritised so the high-impact, low-disruption ones happen first, and we explain every change in plain English before it is made.
Will AI replace my staff?
No. The aim is to reduce repetitive admin so your team can focus on higher-value work. In most cases, AI drafts, organises and reminds, and your team stays in control.
Do we need to change all our software?
Not always. We usually start with the tools you already use, such as email, website forms, spreadsheets, CRM systems or accounting platforms.
Is this safe for customer data?
Any AI workflow should be designed carefully. We review what data is being processed and aim to keep sensitive information protected. Human approval can also be built into important steps.
How much does it cost?
The cost depends on the workflow. A simple review or single automation is much more affordable than a fully custom system. The best first step is to book a review so we can recommend the right level of setup.
How quickly will we see results?
Many businesses can see value from the first workflow because it removes a repeated task or reduces response time. More complex systems can be improved over time.
Next step
Ready to protect your cash and your time?
Tell us what is slowing your business down. We will help you find where AI can get you paid faster, win more from the leads you already have, and take the daily admin off your team.
No jargon. No pressure. Just practical advice on where AI can help your business.